AI workflows, custom CRMs and business software, built around the way you work. A friendly Auckland team to help you get it sorted.
Bring one frustrating job. No technical brief needed.
How we can help
We usually recommend that we build and look after the system. That can start with one useful workflow.
01 / Save your team time
Stop copying details, chasing approvals and losing track of follow-ups. We connect the steps, using AI where it helps and keeping your people in control.
Enquiries · Approvals · Follow-ups
See a workflow example02 / Bring the work together
A custom CRM, client portal or assessment platform that fits your process. One place for your team to see what is happening and what needs doing next.
CRMs · Client portals · Reporting
See what we’ve built03 / Support for self-builders
Prefer to develop your own tools? We can set up hosting, databases and email foundations, with our team available by the hour when you need help.
One-off setup · Monthly hosting · Hourly help
Explore supported self-developmentWith self-development, you remain responsible for what you build and how it is used. We agree the scope of our setup and support with you.
Client work
A few businesses we’ve helped get on with the good stuff.
Custom CRM & lead management
Davis needed to distribute enquiries across 350 facilitators in more than 20 countries. Zoho was considered, but fitting their process into it would have meant too many compromises.
We built around their workflow: bringing leads together, assigning them to the right people and making progress visible.
Designed around their actual workflowAssessment platform · In development
For a coaching company, we are turning its assessment methodology into a platform for client management, automated scoring and reporting. Its own process, made easier to deliver consistently.
Assessment · Scoring · Useful reportGatewayTest · Business automation
A contractor agreement review tool brings payments, document checks and PDF reporting into one journey. A practical example of packaging a focused service into software.
Explore GatewayTest“I cannot believe how fabulous the team is in our system. It is so refreshing to be heard, and not be made to feel a nuisance - and they can quickly deliver a solution better than we asked for! Feeling spoilt!”
Your Auckland software team
We’ll put the kettle on.
No need to turn up with a technical brief. Bring us the spreadsheet or the job that drives you up the wall. We’ll have a chat, ask a few questions and work out what would actually help.
Meet Virtual Innovation
Cost & next step
You don’t have to tackle everything at once. One job that’s worth sorting is a great place to start.
Bring the spreadsheet, the workaround or the thing your team keeps doing twice.
Clear scope and costs, with working progress for your team to try.
Training, documentation and agreed support, with room to improve as you grow.
A starting point for your budget
$5,000–$30,000+ + GST
A guide to get you started. We’ll work through what you need and quote the build and ongoing costs clearly.
Not sure where to start? That’s what the first chat is for.
Book a free 30-min callWe’ll talk through the problem, whether software is a good fit and a sensible first step.
A closer look, if you fancy it
How it works
Take a quote enquiry. Instead of reading, copying, drafting and chasing, your system gets the first pass ready for a person to check.
An email comes in. Your system opens a job and keeps the original message with it. No copying into a spreadsheet.
It pulls out the useful details and drafts a reply using your team’s guidance. Anything missing is flagged, not guessed.
A team member checks the details, edits the reply and approves it. Your system sends it and creates the follow-up.
Morning, team.
The original enquiry
Hi team, we’re moving into a new site next month and need some work done before we open. Could someone pop out on Tuesday afternoon? Happy to chat through what we need. Thanks, Sam.
In your inbox01 / Received from Outlook
Request: quote for work at a new site. Timing: next month. Availability: Tuesday afternoon. The original email stays attached.
Your team’s instructions, built in. For example: always confirm the scope before promising a price.
Illustrative workflow, not a live client system.
Keep the apps
you already love.
AccountsOutlook & Microsoft 365
Google Workspace
PaymentsConnections depend on each app’s available integrations, permissions and plan. We check the details with you.
Time saved
What could your team do with those hours back?
A few minutes saved on a job you do every day soon adds up. Pop your numbers in and see what it could mean for your team.
1,440 team hours a year to use differently.
Tap + or −, or type your own numbers.
Enter people (1–500), minutes (0–480) and hourly cost ($1–$500).
Illustration: people × minutes ÷ 60 × hourly cost × 5 days × 48 weeks. This is capacity, not guaranteed cash savings. Build, hosting and support costs are not deducted.
Having trouble playing? Open the video directly.
Useful reading
A practical starting point for NZ businesses.
Read the guide →Building it yourselfHosting, databases and a local team to call.
Explore self-development →Client platformsA clearer experience for your team and clients.
Explore assessment platforms →A few good questions
When the way you work is a real point of difference, or the workarounds cost too much. A standard product can be a good choice for a standard job. We look at the fit, integrations, total cost and time your team could recover before recommending a custom build.
Custom CRMs, lead management systems, workflow software, client portals, assessment platforms, reporting dashboards and business automation. We work with Auckland and New Zealand businesses, including teams operating internationally.
Absolutely. A useful first version might handle enquiries, job allocation or one approval process. We agree on the first scope and design it with future additions in mind. Your team can use it, give feedback and help decide what comes next.
Often, yes. Xero, Outlook and Microsoft 365, Google Workspace and Stripe are examples of tools we can explore connecting. We check each app’s available integrations, permissions and subscription or usage costs before we quote. The aim is to keep the tools you like and reduce double handling.
We include handover of the custom code and documentation, and your business retains control of its data. Third-party services and open-source tools keep their own licence terms. Hosting, maintenance, support and paid integrations can have ongoing costs, which we explain when scoping your system.
As a guide, many projects take 6 to 12 weeks. A smaller first stage can be quicker, while complex integrations or data migration can take longer. We agree on a realistic plan and show you working progress throughout the build.
We plan access permissions, backups, hosting and data handling around the information your business holds. Security needs are agreed during discovery and tested before launch. Where external compliance or certification is required, that is a separate part of the scope.
Yes. Training, documentation and 30 days of post-launch support are included in our usual build scope. We can also add help inside the software, using your own processes and language. Ongoing support and improvements are available as your business grows.
